Accounting Associate III (Accounts Receivable)- INTERNAL ONLY

Position Details

Position Information

NBAPOSN Title Accounting Assoc III
Working Title Accounting Associate III (Accounts Receivable)- INTERNAL ONLY
Brief Position Overview

The Accounting Associate III primarily performs accounting, reconciling, reporting and collection functions for the University’s Accounts Receivable.

Position Number 7N0048
Department Business Services
Division Office of Business Services
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation AFSCME
FTE 1.0
Benefits Eligible Yes
Compensation Hourly
Salary $12.07 to $15.08 per hour
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open

Position Details

General Statement

The Accounting Associate III primarily performs accounting, reconciling, reporting and collection functions for the University’s Accounts Receivable. The person in this position records incoming wire transfers, manages Perkins loans and third party payer accounts, and works with student-borrowers on repayment. This position also assists with financial reporting and billing for the University’s restricted grants, prints payroll checks, and assists with general office coverage.
The Business Office strives to partner with Academics and Administration to enable MSU-Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors.

Duties and Responsibilities

1. Manages the billing, reporting and collecting of student and non-student receivables including third party billing, tax offset, monthly invoicing and reconciliations.
2. Assist with accounting and reporting functions of the restricted grant accounts – reviewing grant agreements, drawing funds, expenditure reporting. Responsible for recording and disbursing incoming wire transfers.
3. Perkins Loans – reconcile accounts with loan servicing agency, submit new loans, update servicer records and counsel borrowers on repayment, deferment, and cancellation. Prepare FISAP report for Perkins Loans and AOR report for Nursing Loans.
4. Prints and runs payroll processes monthly for checks and direct deposits. Assist with the Bookstore’s book buyback program and makes bank deposit runs daily.
5. Serve as back-up cashier in absence of lead cashier (collect cash and other payments, reconcile cash drawer daily, complete bank deposits).
6. Assists with general office coverage including customer service and other duties as assigned

Required Qualifications – Experience, Education, Knowledge & Skills

1. Associate Degree in related field and at least three years office experience or equivalent combination of education and experience.
2. Experience organizing and planning work effectively with minimal supervision.
3. Experience and knowledge working with a variety of computer programs.
4. Knowledge and experience with accounting/bookkeeping principles.
5. Demonstrated excellent communication and customer service skills.

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Bachelor’s degree in a related field.
2. Working knowledge of the Banner system.
3. Experience working with A/R and grants/contracts.

The Successful Candidate Will
Special Requirements
Physical Demands

1. Typical office environment

This position has supervisory duties? No

Posting Detail Information

Announcement Number 2016-17-S00005P
Number of Vacancies 1
Desired Start Date ASAP
Position End Date (if temporary)
Open Date 10/04/2016
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings
Diversity Statement

Montana State University-Northern is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147;

MSU-Northern’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU-Northern Website: and

Applicant Documents

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.

    (Open Ended Question)