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Admissions Evaluator II

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Position Details

Position Information

NBAPOSN Title Admissions Evaluator II
Working Title Admissions Evaluator II
Brief Position Overview

The Admissions Evaluator II is responsible for reviewing and processing all applications for admission, determining admissibility upon review of data; maintaining the data base including entering data, determining hardware and software need and reporting and verifying data. The Admissions Evaluator II will be expected to work flexible hours on certain occasions, serve on committees in the university community, and to travel on a limited basis.

Position Number 7N0050
Department Admissions
Division Student Success Division
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation AFSCME
FTE 1.0
Benefits Eligible Yes
Compensation Hourly
Salary $11.51- $14.39
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open

Position Details

General Statement

The Admissions Evaluator II is responsible for reviewing and processing all applications for admission, determining admissibility upon review of data; maintaining the data base including entering data, determining hardware and software need and reporting and verifying data. The Admissions Evaluator II will be expected to work flexible hours on certain occasions, serve on committees in the university community, and to travel on a limited basis.

Duties and Responsibilities

Perform all duties in a timely manner while maintaining quality customer service to students, faculty and staff.
Evaluate student applications, transcripts, residency, and special needs for new, returning and transfer students. Make determinations regarding Fees, Admission, and Residency. Determine applicant eligibility for admission in accordance with all policies, procedures, regulations and requirements specific to each application type, including:
New Student Applications
Re-Admission Applications
International Student Applications
Canadian Student Applications
Continuing Education
Dual Enrollment/Early Admit
Work cooperatively with the PDSO in processing International and Canadian applications to facilitate student immigration process.
Serve as a Designated School Official (DSO) for international students.
Process Campus Safety files according to established procedures.
Process WUE applications according to established procedures.
Perform change of major process according to policies and procedures.
Process application withdraws.
Update applications as requested including changing admission semester.
Provide closing with campus visitors to address admission timelines and requirements.
Maintain accurate records of past and present applicants, as well as future prospects, through the use of a database. Generate reports and analyses from database. Manage database.
Train others on use of BANNER and admissions procedures.
Draft and maintain an MSU-Northern Admissions policies handbook.
Process, update and send admission acceptance and checklist information to prospective students.
Update, maintain and release student holds.
Serve as admin support back up.

List any secondary duties assigned to this position:
Other duties as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

Associate Degree
Minimum of two years office experience.
Knowledge of general office practices and procedures.
Analytical, supervisory, and organizational skills.
Demonstrated ability to deal with multiple assignments and to prioritize work effectively.
Dependability and initiative.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Knowledge of BOR policy on Admission Standards and Proficiencies
Familiarity with academic policies including rules and regulations governing admission
requirements.

Writing skills
Computer and database expertise
Work experience on a college campus, preferably in Admissions, equivalent to two years.
BANNER experience.
Hobsons Radius or equivalent CRM software experience

The Successful Candidate Will

Team player
Ability to interpret policy and guidelines

Special Requirements
Physical Demands

The normal working day for this position will consist of sitting, standing, walking and stooping. A large amount of time is spent working at a desk and utilizing a computer. Visual acuity is required for viewing documents and forms.
Some local travel

This position has supervisory duties? No

Posting Detail Information

Announcement Number 2016-17-S00022P
Number of Vacancies 1
Desired Start Date
Position End Date (if temporary)
Open Date 05/10/2017
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings http://jobs.msun.edu/postings/1410
Diversity Statement

Montana State University-Northern is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147; http://www.msun.edu/hr/forms/EmployPref.pdf

MSU-Northern’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU-Northern Website: http://msun.edu/admin/policies/1000/1001-1.aspx and http://msun.edu/admin/policies/1000/1001-7.aspx

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Other Document #1
  4. Other Document #2

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.

    (Open Ended Question)